Operational clarity for fleet owners.

We design and implement custom systems that simplify dispatch, billing, and reporting for fleets of 15-50 trucks.

Work With Us

I’m Dave.

I created Clarity Fleet Systems after working in the supply chain industry as a maintenance coordinator and seeing over and over fleets being ran out of chaos and firefighting instead of clarity and foresight. I meet you where you and your fleet are and replace chaos with a working system.

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How we fix your operation in 30 days in only 3 steps.

  • We come on site (or remote) at no charge for a few hours, talk to you and your key people, watch how loads flow, and map the real process. We find the biggest pain points, bottlenecks, and money leaks. We then, give you a prioritized plan and quick fixes you can use immediately.

    Deliverables

    • 1–page workflow map of how work actually happens.

    • Top 3 pain points with estimated dollar impact.

    • Recommended roadmap and scoped quote.

  • We build the system we agreed on. A working operations backbone tailored to your workflows, not a generic template. We present it to your team and iterate until it maps to how you really work.

    Typical build items:

    • Loads table, customers, drivers, trucks.

    • Dispatcher views (active day view, conflicts).

    • Billing view (Delivered → Ready to invoice) + POD attachments.

    • Owner dashboard (key KPIs: late loads, unpaid invoices, revenue per truck)

    • Driver workload rollups & capacity view.

    • Automations: Delivered → Billing alert; Service due reminders.

    • Invoice PDF generation or QuickBooks invoice creation.

    • Integrations (GPS / ELD, QuickBooks) — optional upcharges.

    Timeline: 3–4 weeks from kickoff


    Deliverable: Live, working system ready for training

  • We work with your dispatch, billing, and leadership for 1–2 days: run real loads through the system, iron out friction, and lock down SOPs. After we go live, we hand the keys to you.

    Deliverables

    • Team training (live walkthrough + how to playbook).

    • Final tweaks and bug fixes from real usage.

    • Handoff package: SOP checklist, admin guide, and one month of light follow up.

  • If you’d like us to stay responsible for uptime, updates, and optimization, choose one of these:

    • System Care — $750 / month
      Monitoring, small fixes, email support, monthly reliability check.

    • Optimization — $1,500 / month
      System Care + monthly 45-minute ops review, KPI highlights, and two small feature tweaks.

    • Fractional Ops Partner — $3,000 / month
      Everything above + priority support, quarterly expansions, onboarding new drivers, and monthly reporting to owners.

Projects range from $4,500 to $9,500 - clear scope, fixed timeline, no surprises.

Work With Us

book a free 3 hour operations review.

Let’s clean up your system and bring clarity to your business.

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Frequently Asked Questions

  • This is for owner-operators and small to mid-size fleets (roughly 15–50 trucks) who are moving freight consistently but feel like operations live in people’s heads, texts, and spreadsheets. If you’re growing—or trying to stop the chaos—this is built for you.

  • It’s both, but software is not the product — clarity is.
    I design and implement a custom operations system (often using tools such as Airtable) around how your business actually runs, then train your team to use it day-to-day.

  • Most builds take 3–4 weeks from discovery to full implementation.
    That includes system design, setup, testing with real loads, and training your team. This is not a long, dragged-out consulting engagement.

  • If we are a good fit after our discovery session, projects start at $4,700 for a full discovery, system build, implementation, and team handoff.
    Final pricing depends on fleet size, complexity, and how much automation you want. You’ll know the exact scope and cost before any work begins — no surprise invoices.

  • No — it makes them more effective.
    The goal is fewer mistakes, less rework, cleaner billing, and better visibility. Your team spends less time chasing information and more time executing.

  • That’s common. Most fleets do.
    If your current setup is working perfectly, we won’t force a change. But if it relies on workarounds, manual checks, or tribal knowledge, I’ll either clean it up or replace only what’s broken.

  • I stay involved.
    After implementation, I help with onboarding, troubleshooting, and ongoing improvements. Many clients keep me on a monthly retainer to ensure the system evolves as the fleet grows.

  • First, we schedule a short call to see if this is a good fit.
    If it is, I come onsite (or remote) for a free discovery session to understand your operation, identify bottlenecks, and map out opportunities. From there, you’ll receive a clear plan, timeline, and price. If it makes sense, we move forward.